University of Hawai'i - West O'ahu
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Commencement

Fall 2018 Commencement
Saturday, December 8, 2018
Starting at 9 a.m. in the Lower Courtyard

View Commencement Program. The ceremony was streamed live on the UH West Oʻahu website.

Parking

While this is NOT a ticketed event, parking on campus is limited. UH West Oʻahu commencement parking passes are required to park on campus. Cars without a parking pass will be turned away. Drop offs will not be allowed.

Graduates will be issued a total of THREE (3) parking passes for their use and their guests.

Spaces will be on a first come, first served basis. The parking lot will be closed once it reaches capacity (due to safety concerns). Carpooling is highly encouraged. Plan to arrive early as there will be considerable congestion along the Farrington Highway entrance to the campus.

We have limited identified parking spaces for persons with disability parking permits. Any guest with both a parking pass and a disability parking permit who has trouble finding an accessible parking space should contact one of our Campus Security officers for assistance.

Public transportation is also available. The Bus routes 40, 401, 402, 403 and 416 all stop at the UH West O‘ahu campus. See The Bus route schedules for more information.

Seating

Guests may be seated beginning at 7:30 a.m. We strongly recommend that guests arrive early as our seating is also on first-come, first-served bases.

There will also be a limited number of reserved seats available for guests with disabilities, mobility challenges, or other special needs. Guests are strongly encouraged to contact our ADA/504 Coordinator, Tom Hirsbrunner, at (808) 689-2935 for assistance with reserved seating and special accommodations as needed in advance. On the day of the event, guests may contact one of our staff ushers or Campus Security officers for assistance with seating.

NOTE: Balloons, signs/banners and strollers are not allowed into the seating area for safety reasons. Space will be provided for these items to be safely stored during the ceremony. Please contact a staff usher or Campus Security officer for assistance with these items.

American Sign Language Interpreter

Guests with hearing impairments may be seated in reserve seating near our sign-language interpreters. Guests are strongly encouraged to contact our ADA/504 Coordinator, Tom Hirsbrunner, at (808) 689-2935 for assistance.

Animals on Campus

No pets are allowed on campus. Guests with disabilities are welcome to bring their service animals that are trained to do work or to perform tasks. Any guest with a service animal who needs assistance should contact a staff usher or Campus Security officer.

Photography and Video

Each graduate will be photographed by a professional photographer as they receive their degree, and these photos will be made available to the graduate.

Guests may take photographs and videos from their seats only. Mahalo and thank you for showing courtesy for those around you so that everyone may enjoy the event. For safety reasons, guests are not allowed to sit or stand in aisle ways to take photos, videos, or to watch the ceremony. Staff ushers and Campus Security officers will be available to assist with these safety requirements.

UH West Oʻahu reserves the right to photograph/videotape participants and guests in public spaces at commencement for purposes of publicizing the University’s programs or for any other lawful purpose, including the right to print, publish, broadcast, and use as appropriate for public information without additional consideration or compensation. All photographs/videos become the property of UH West Oʻahu.

Due to Federal Aviation Administration (FAA) rules, UH West Oʻahu is a NO FLY and NO DRONE ZONE.

UH West Oʻahu Bookstore

The West O‘ahu Bookstore will be open from 8:00 a.m. – 10:30 a.m. and located in the Central Plaza. Logo items and snacks will be available for purchase

Lei Vendors

Vendors selling flower lei will be on campus during the commencement ceremonies. The vendors will be located on the grass area in front of the Dining Commons.

Lei Vendor Proposals: If you would like to be an on-campus Lei Vendor for Commencement, please submit a written proposal along with a copy of your HI State General Excise Tax License and W-9 Form. You must be able to provide adequate inventory and sell fresh flower lei from 7:30 am to 9:30 am on Saturday, December 8, 2018. We are expecting approximately 200 graduates and 2,500 guests.

Proposals should be submitted via email, to UH West O‘ahu Event Planner, Lynn Reyes, at uhwofse@hawaii.edu by 12:00 pm on October 25, 2018. If selected, you will be notified by return email and a Certificate of Insurance will be required by November 09, 2018.

First Aid

A First Aid station will be near the Library and at E building. In case of emergency, medical or otherwise, please inform a staff usher or Campus Security for assistance.

After the Ceremony

Meet your graduate by the appropriate alphabetical sign on the Great Lawn. We recommend that you consider meeting those with physical disabilities at a location closer to the Campus Center. Please do not block the walkway next to the rock wall and Great Lawn.

Graduate Candidates

The Graduate Candidates Reception is Saturday, December 8, 7:30 – 8:30 a.m. in the Multi-Purpose Room (C208)

Commencement Rehearsal

Friday, December 7, 2018, from 3:30 – 5:00 p.m. in Campus Center Multi-Purpose Room (C208)

Please note that the commencement ceremony is separate from the actual degree certification and conferral.  Participation in a commencement ceremony and/or inclusion in the commencement program does not indicate official graduation or degree conferral.

Commencement RSVP

  • A graduation confirmation email will be sent to your hawaii.edu email including the Fall 2018 Commencement RSVP link in October.
  • If you did not receive an email and did submit a graduation application for the Fall 2018 semester please email uhwo.advising@hawaii.edu.
  • Candidates needing disability accommodations, please contact ADA/504 Coordinator Tom Hirsbrunner to discuss accommodations at (808) 689-2935.

Parking Passes

Please note: While this is NOT a ticketed event, parking on campus is limited. UH West Oʻahu commencement parking passes are required to park on campus. Cars without a parking pass will be turned away. Drop offs will not be allowed.

Spaces will be filled on a first-come, first-served basis. The parking lot will be closed once it reaches capacity (due to safety concerns). Carpooling is highly encouraged. Plan to arrive early as there will be considerable congestion along the Farrington Highway entrance to the campus.

We have limited identified parking spaces for persons with disability parking permits. Any guest with both a parking pass and a disability parking permit who has trouble finding an accessible parking space should contact one of our Campus Security officers for assistance.

  • Each Candidate will be issued a total of THREE (3) Parking passes for their use and their guests.
  • Pick up your parking passes at the Academic Advising Office (C236) from Monday, November 26 thru Wednesday, December 5, 2018 (Business days during open office hours: 8:30 am – 4:30 pm).
  • Remaining parking passes will be given to students on the waitlist before the Commencement Rehearsal on Friday, December 7, 2018.

Commencement Rehearsal

Friday, December 7, 2018, from 3:30 – 5:00 pm in Multi-Purpose Room (C208).

  • All participants are STRONGLY encouraged to attend.
  • Participants are highly encouraged to wear footwear intended to be worn at ceremony.

Announcements

Graduation announcements are available for purchase at The UH West O‘ahu Bookstore and can be personalized with your name and degree/certificate.

Students who would like to order announcements may visit The UH West O‘ahu Bookstore or contact them at 808-689-2550 for online ordering information.

Regalia

Commencement regalia is available at The UH West O‘ahu Bookstore, 808-689-2550 or online at www.bookstore.hawaii.edu/westoahu

The full graduation gown set is $41. The black cap, gown and tassel are included in the set and each is required for the commencement ceremony. If you already have a black cap and gown, the tassel can be purchased separately for $8.95. Cap only is $14.95.

  • Black caps, gowns and tassels are required to be worn by all graduates. Wear lightweight attire under your gown. Whatever shows above/below the gown should conform to the following:
    • MEN should wear collared shirts (short sleeves are acceptable), dark trousers, and closed shoes.
    • WOMEN should wear dresses or dress slacks and sandals or shoes. Mu`umu`u are not recommended. The graduation gowns for women include white collars which may be omitted.
    • Jeans, shorts, t-shirts and slippers are not considered appropriate attire.

Distinction

Candidates who meet the criteria for Graduation with Distinction (current 3.75 UH West Oʻahu GPA and on track for completion of 30 UH West Oʻahu credits) will be recognized during the ceremony. Your designation at the time of the ceremony is based upon the previous semester’s grades. Any change in the designation based upon this semester’s grades will be reflected on your transcripts and diploma. To see if you might be eligible, visit star.hawaii.edu. Click on transcripts, then campus transcripts by semester. You may purchase your honor cord for $13.00 through The UH West O‘ahu Bookstore.

Student Veteran Honor Cord

UH West Oʻahu Student Veterans may purchase red, white, and blue honor cords from the UH West Oahu Bookstore for $13.

Who: Veterans, active duty, Reserve, and National Guard members may purchase an honor cord to wear at the Commencement Ceremony.

Why: Honor cords represent the sacrifice, service and commitment to excellence that all veterans share.

How: Bring proof of veteran status (DD214), VA ID card, or military ID.

Before Arrival

  • You must wear your cap and gown in order to participate in the ceremony.
  • Tassels on your caps should hang on the right of your cap until after the symbolic conferring of degrees.
  • The front of the cap, which has the shorter point, should be centered directly over your nose.
  • The cap should be worn squarely on the top of the head.
  • Please refrain from decorating your caps with any items that may obstruct the view of your fellow candidates seated around you.

NOTE: Large bags (purses, backpacks, etc.) placards or signage, beach balls, and pets (excluding service animals) will not be allowed on the ceremony area. Plan to have your guests keep your personal belongings until after the ceremony.

NOTE to PARENTS: Children (including infants) will not be allowed to accompany graduates in the ceremony. Please plan to have your guests watch your children during the ceremony.

NOTE: Balloons and strollers are not allowed into the seating area for safety reasons. Also, advise your guests that photographs and videos may be taken from their seats only.

Arrival

Commencement Ceremony Reception – for our Candidates for Graduation; hosted by the UH West O’ahu Student Activity Fee Board from 7:30 am – 8:30 am in Campus Center 208.

  • At the 7:30 a.m. Check-in you’ll receive an index card with your division, concentration and name (with phonetic spelling). Please look this over and let the staff know if there are any discrepancies.
  • Promptly at 8:30 a.m., the candidates and faculty will begin arranging themselves by their divisions (with assistance from the student marshals and staff) to prepare for the processional.

NOTE: Traditionally, flower lei are not presented or worn until after the ceremony. No balloons and signs/banners are allowed into the courtyard area.

Ceremony

  • The procession begins promptly at 9:00 am, under the direction of the faculty and student marshals.
  • Caps should be worn at all times except during the playing of Hawaii Pono’i and the National Anthem, when men should remove their caps.
  • Rise with your division when instructed to do so. Student Marshals will direct candidates to the stage.
  • Present your printed index card to the name reader as you cross the stage. As your name is read, move to the stage center to receive your diploma cover and congratulations, exit the stage and return to your original seat and be seated.
  • When all candidates have returned to their original seats, the Vice Chancellor will direct you to shift your tassels to the left as a symbol of graduation, then present the class to the Chancellor, who will instruct you to be seated.

NOTE: Please honor your fellow candidates, who have also worked hard for this moment, by treating them with dignity and respect.

After the Ceremony

  • The stage party will exit, followed by the faculty and dignitaries. They will move away from the courtyard to line up along the “rock wall” near the Library entrance (gauntlet style; two sides).
  • Please exit the courtyard area through the faculty gauntlet.
  • Meet your guests by the appropriate alphabetical sign on the Great Lawn.
  • We recommend that you consider meeting guests with physical disabilities at a location closer to the Campus Center.
  • Please do not block the walkway next to the rock wall and Great Lawn.

Photography and Video

Each graduate will be photographed by a professional photographer as they receive their degree, and these photos will be made available to the graduate. After commencement, you will receive an email message from the photographer with a link to view your proof online. You may order additional photographs at that time.

If you do not wish to have your contact information forwarded to the photographer so that he may send your proof, please submit your request in writing by November 8, 2018 to the Commencement Coordinator at uhwo.advising@hawaii.edu.

Diplomas

Diplomas will not be given at commencement. Because semester records will not be available by the date of commencement, the conferring of degrees at the ceremony is provisional, pending verification that degree requirements have been met.

Your degree and/or certificate will not be awarded if you have a missing grade (e.g., RD-Record Delayed) or an incomplete grade, even if the class is not needed to fulfill a graduation requirement (i.e., extra elective class). All missing or incomplete grades must convert to a final grade by January 8, 2019 in order to have your degree and/or certificate awarded for fall 2018; no exceptions will be made after this deadline. Be sure to contact your instructor since some may not be available after final exams week.

In the event that you do not meet the graduation requirements after the semester, you will be sent a notification letter by the Records Office. Conferring of degrees is completed within 4-6 weeks after commencement. Once conferred, the diplomas are then ordered and available approximately in late July for spring and late March for fall. An email will be sent to all graduating students when the diplomas are available. Students who no longer reside on Oahu after commencement should update their mailing address in MyUH so their diploma can be mailed. Diplomas are mailed via the U.S. Postal Service. All financial obligations within the UH system must be cleared before the diploma can be issued.

Commencement questions? Please contact the Commencement Coordinator by phone at 689-2689 or by email at uhwo.advising@hawaii.edu.

VIP Guests

Fall 2018 Commencement: Saturday, December 8, 2018, 9 a.m., UH West Oʻahu Campus Lower Courtyard

Commencement will be viewable live on the UH West O‘ahu website.

Pre-Commencement Ceremony Reception

A reception for our invited dignitaries will be hosted by the UH West O’ahu Chancellor from 7:30 am – 8:30 am in the Nāulu Center.

Assemble for the Procession

Time: 8:40 am. Following the reception, please assemble for the procession at 8:40 a.m. Volunteers will assist in lining VIPs and stage party members in the appropriate order. Distinguished guests will be escorted to their seats in the courtyard.

Recession

Following the ceremony, a “gauntlet” will form along the “rock wall” near the Library entrance to applaud the graduates as they exit the courtyard and join their guests. Dignitaries are welcome to join the recession.

Contact

Commencement questions? Please contact Annette Lehano (Chancellor’s Office).

Faculty

Please let Clinton Nishida know if you will NOT be participating in the Fall 2018 Commencement Ceremony.

Rental of Graduation Regalia

DUE: October 17, 2018. Rental of regalia is available through the UH West O‘ahu Bookstore, 808-689-2550.

Parking

Academic Affairs faculty and staff volunteers should pick up a parking pass from the Library front desk prior to noon on Friday, December 7, 2018.

Remaining parking passes will be given to students on the waitlist before the Commencement Rehearsal on Friday, December 7, 2018.

While this is NOT a ticketed event, parking on campus is limited and all cars will need a parking pass to enter the parking area. Spaces will be filled on a first-come, first-served basis. The parking lot will be closed once it reaches capacity (due to safety concerns). Carpooling is highly encouraged. Plan to arrive early as there will be considerable congestion along the Farrington Highway entrance to the campus.

We have limited identified parking spaces for persons with disability parking permits. Any guest with both a parking pass and a disability parking permit who has trouble finding an accessible parking space should contact one of our Campus Security officers for assistance.

Pre-Commencement Ceremony Reception

Reception for the faculty will be hosted by the Chancellor and will be held in C212 from 7:30 am-8:30 am. Faculty may greet their students in C208 (Multi-purpose Room).

Assemble for the Procession

Time: 8:40 am. Following the reception, please assemble for the procession at 8:40 a.m. Faculty Marshals and volunteers will assist in lining faculty and stage party members in the appropriate order.

Faculty Procession and Seating Section

Faculty will exit the Multi-Purpose Room and proceed down the stairs (or elevator) to line up parallel to the Enrollment Service Office windows. Following the student procession, the faculty will be led to the faculty seating area under the trees facing the podium. Faculty Marshals will lead the procession. Please be on time in order to assemble and process with the faculty party. The Faculty Senate Chair will carry the mace and lead the stage party in last.

Recession

Following the ceremony, faculty will follow the stage party away from the courtyard and line up along the “rock wall” near the Library entrance (gauntlet style; two sides) to applaud the graduates as they exit the courtyard and join their guests.

NOTE: Large bags (purses, backpacks, etc.) placards or signage, beach balls, and pets (excluding service animals) will not be allowed on the ceremony area.

NOTE: Traditionally, flower lei are not presented or worn until after the ceremony. No balloons and signs/banners are allowed into the courtyard.

Commencement questions? Please contact Clinton Nishida (VCAA Office).

Do you want to be our Commencement Emcee or Student Speaker?

The University of Hawaiʻi – West Oʻahu is looking for students who are interested in participating as student speaker or student emcee for the Fall 2018 Commencement. The selection of both follows a process that includes fulfillment of predetermined criteria and in-person auditions.

The student emcee represents the undergraduate students of the University of Hawai‘i – West O‘ahu and plays an important role in the Commencement Ceremony. The selection criteria for student emcee nominees includes:

I. High Academic Achievement
The student must demonstrate academic achievement, as evidenced by a minimum cumulative GPA of 3.0.

II. University/Community Service
The student must have a record of meaningful University and/or community service.

III. Minimum credits
The student must have a minimum of 60 (sixty credits); at least 30 (thirty credits) completed at UH West O‘ahu.

IV. Public Communication Skills
The student must demonstrate the potential to communicate to a large audience in a graduation-related themed event in a meaningful, clear, and an expressive manner. The student must be able to facilitate and manage the commencement ceremony by being prepared and delivering their speeches professionally.

Please fill out the application form and return to uhwocomm@hawaii.edu by 4 p.m. on Friday, October 19, 2018. Late applications will not be accepted.

Student Emcee Application

The student speaker represents the graduating students of the Class of Fall 2018 and plays an important role in the Commencement Ceremony. The criteria for student speaker nominees includes:

I. High Academic Achievement
The student must demonstrate academic achievement, as evidenced by a minimum cumulative GPA of 3.0.

II. University/Community Service
The student must have a record of meaningful University and/or community service.

III. Graduating Senior
The student must have applied for graduation and is graduating this semester as an undergraduate student.

IV. Public Communication Skills
The student must demonstrate the potential to communicate to a large audience in a graduation-related themed event in a meaningful, clear, and an expressive manner. The student must be able to facilitate and manage the commencement ceremony by being prepared and delivering their speeches professionally.

Please fill out the application form and return to uhwocomm@hawaii.edu by 4 p.m. on Friday, October 19, 2018. Late applications will not be accepted.

Student Speaker Application

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