Withdrawal and Leave of Absence
Complete Withdrawal
Students occasionally find, for a wide variety of reasons, that they are unable to complete the semester and need to withdraw from all their classes. To officially withdraw from the University, students must withdraw from all their classes through STAR GPS Registration. Informing the instructor of the intent to withdraw or no longer attending the class is not considered an official withdrawal from the University.
Semester long classes dropped between the first day of instruction and last day for 50% refund period will not be indicated on the student’s record. Semester long classes withdrawn after the 50% refund period until the last day to withdraw will be indicated as a withdrawal “W” on the student’s record. Different withdrawal deadlines apply to accelerated classes and may be viewed by clicking on the CRN of the class on the online schedule of classes.
An instructor cannot initiate a withdrawal for the student. All complete withdrawals are the responsibility of the student and must be initiated by the student within the constraints outlined above.
Financial aid and veterans’ educational benefits recipients considering completely withdrawing from the University should consult with those offices prior to initiating the withdrawal process. Withdrawals may have a significant impact on institutional charges, a current financial aid award, as well as future eligibility.
A student who has completely withdrawn from the University, and who is not on an approved leave of absence, must reapply for admission and will be subject to the catalog requirements that are in effect at the time of readmission.
Leave of Absence
In the event that a student is not able to continue their studies, continuing classified students may apply for a one semester leave of absence if they (1) have completed the prior semester at UH West O‘ahu; and (2) are not on academic action (e.g., suspension or dismissal from UH West O‘ahu). Eligible students cannot accumulate more than two approved leave of absences during their enrollment at UH West O‘ahu, even with a break in enrollment (i.e., a break in enrollment will not reset the count back to zero). Students who have been approved a one semester leave of absence will be able to resume their studies in the same catalog year requirements in effect at the time of their absence and allowed to register for the next semester.
Students should be aware that taking a leave of absence may affect their residency status for tuition purposes or eligibility for financial aid, veterans’ educational benefits, or tuition assistance. The Leave of Absence form is available online. The deadline to request a Leave of Absence is no later than the last day to completely withdraw from the University for the semester that the leave of absence is being requested.
Questions?
Office of the Registrar
Location: Campus Center, C-141
Phone: (808) 689-2900
Email: uhwo.records@hawaii.edu
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