Secure your files
Always store university files using an approved UH West Oʻahu IT storage option such as network drives or a local encrypted drive. Personal cloud storage accounts or a hard drive are not acceptable for university work. Learn how to secure your files.
Backups
It is not always easy to back up your computer. It usually requires a large external drive to back-up everything. Back up important files like forms, taxes, and pictures that are hard to replace which can be placed on a portable hard drive, USB flash drive, or the Cloud. Files such as music and movies can be downloaded again from the vendor.
Online backups, or the “Cloud”, could also be used as a storage option. Vendors such as Dropbox, Google Drive, or Apple iCloud, to name a few, all have storage options. If additional space is needed, you are able to purchase more for a monthly fee.
Transmission
If you are sending sensitive documents to one of the departments below, use our Secure File Transfer (SFT) application.
- Admissions
- Financial Aid
- Records
- Veteran Affairs
The Secure File Transfer application is a service provided and maintained by the UH West Oʻahu IT department.
If you need to send documents to UH members or departments outside of UH West Oʻahu, it is highly recommended to use UH FileDrop.
Data "at rest"
Data “at rest” is data that has reached a destination and is not being accessed or used. It typically refers to stored data and excludes data that is moving across a network or is temporarily in computer memory waiting to be read or updated. When dealing with PII data, it is required to encrypt such data. Read our articles on how to proceed with ways to encrypt your data.