Faculty and staff can submit a written incident report to the Student Conduct Office located in the Student Services Building C Room 240 or by using the online reporting form.

Yes, you may speak with the Student Conduct Officer, Trudy Asato. 

We are happy to answer any questions or inquiries, provide suggestions, and options before submitting an incident report. We will explain the Student Conduct formal grievance process.

Student Conduct Office:

Email: uhwocode@hawaii.edu

You can contact the Student Conduct Officer/Deputy Student Title IX Coordinator, Trudy Asato at:

Email: uhwocode@hawaii.edu
Telephone: (808) 689-2936.
Located: Student Services Building C room 240.

Contact page.

Anonymous Reporting: UH West Oʻahu Student Conduct Report Form has an option for anonymous reporting. An anonymous report submitted may limit UH West O’ahu Official’s ability to effectively respond fully to the report. Nonetheless, UH West O`ahu Officials may investigate the information provided in the report and take reasonable action as appropriate.

The Student Conduct Officer (SCO) will conduct an impartial and reliable preliminary fact-finding investigation to determine if the allegation(s) have merit, or not; and/or if they can be resolved administratively by the SCO.  

The SCO may request a meeting with you, as the Complainant, to gather more information and/or ask clarifying questions regarding the alleged incident. The SCO explains the Student Code of Conduct formal grievance process and available options to resolve this incident.

If there is sufficient information that a policy violation may have occurred the Respondent (student) is notice for a potential violation which includes a summary of the allegations and a list of potential charges under the Student Code of Conduct. The Respondent (student) is required to meet with the SCO to be afford the opportunity respond and provide their side of the story. The SCO determines whether “more likely than not” the Respondent either:

Violated the Student Code of Conduct: If there is sufficient information to formally charged (found responsible) the Respondent sanction(s) imposed. A record of the discipline is placed in the student’s disciplinary file.

No violation of the Student Code of Conduct: If there is insufficient information to formally charged (found not responsible) the Respondent, the case is dismissed and/or administratively resolved.

Educational Opportunity: On the other hand, if there is insufficient information that a policy violation occurred, the report is dismissed and/or administratively resolved. The SCO may consider sending an email to the student (Respondent) requesting a non-mandatory meeting to meet and discuss the issue and remind the student of their responsibility as a UH West O`ahu student. If the request is declined a follow up email will be sent outlining the reporter’s issue, request, and remind them of their responsibility. If the behavior continues, the student may be notice for a potential violation. 

Visual Illustration: The Student Code of Conduct Grievance Process.

Process.

The University of Hawai’i–West Oʻahu prohibits and will not tolerate retaliation as defined in the UH System Executive Policy EP 7.205 and the UH West Oʻahu Student Code of Conduct. 

Retaliation will be reviewed as a separate offense under the Student Code of Conduct; that is a student can be found responsible for retaliation even if not found responsible for the underlying reported Student Code of Conduct violation.

There are 23 prohibited conduct described in Article III(B) of the Student Code of Conduct. Some of the provisions includes hazing, acts of dishonesty (cheating, plagiarism, and furnishing false information), disruption of teaching or administration, physical abuse or assaults, threats or threatening behavior, theft, and failure to comply with directions of UH West Oʻahu officials or campus security officers.

Yes! “The UH West O’ahu Student Code of Conduct shall apply to conduct that occurs on UH West Oʻahu’s premises, at UH West O’ahu sponsored activities, and to off-campus conduct that adversely affects the UH West O’ahu community and/or the pursuit of its objectives.” The Student Conduct Officer shall decide whether the Student Code of Conduct shall be applied to conduct occurring off campus, on a case by case basis, in his or her sole discretion.”

Following the receipt of a report alleging hazing, the Student Conduct Officer conducts a fact-finding investigation of the allegations. This process is conducted in accordance with Article A(1-27), “Charges and Student Conduct Officer Meetings.” The following is a shortened summarized version of Article A(1-27), followed by an illustrated slide outlining the entire process: 

• The Student Conduct Officer conducts an impartial and reliable preliminary investigation of all allegations to determine whether the allegations have merit or no merit if a policy violation occurred. (flowsheet)
• If it is determined the allegations have no merit a policy violation occurred, the report will be dismissed or resolved administratively.
• If it is determined the allegations have merit that a policy violation occurred, the Respondent (student) receives a notification that summarizes the alleged violations and lists the potential charges. (flowsheet)
• A Student Conduct Officer’s meeting is scheduled, affording the Respondent the opportunity to respond to the allegations and provide their side of the story. 
• The Respondent submits a written statement responding to the allegations. The Student Conduct Officer will review and follow up with questions, if applicable. 
• If the  Student Conduct Officer determines whether “more likely than not” (“preponderance of the evidence”) based on all of the information provided, a policy violation occurred, educational sanctions may be imposed. (flowsheet)
• If the Student Conduct Officer determines whether “more likely than not” a violation did not occur based on the all of the information provided, the case is dismissed. (flowsheet)
• Either parties may file an appeal within 5 business days (excluding Saturday, Sunday, or Holidays), if either parties disagree with the Student Conduct Officer’s decision. (flowsheet)

Please let the student know it is important to follow the directions stated in the notification and to contact the Student Conduct Office within the stated date. 

Let the student know if they have questions, the Student Conduct Office can answer any questions or concerns the student may have. They may also visit the Student Conduct webpage for information regarding the Student Conduct grievance process. 

In cases where a Respondent (student) is found responsible for a violation of the Student Code of Conduct, the Student Conduct Officer (SCO) will impose discipline that is consistent with the impact of the offense on the UH West Oʻahu community. Article IV(B)(1-7) lists the possible sanctions a student may receive if they have been found responsible for engaging in prohibited conduct. Examples can be found here. Students should be aware that a record of the discipline is placed in their disciplinary file.

Yes! As the Respondent or the Complainant, you may appeal the decision reached by the Student Conduct Officer (SCO). You will be provided information regarding the appeal process in the “Responsibility Letter” sent to you along with the link to the online appeal form. 

For more information regarding appeals, please refer to Article IV(D)(1-6)  in the Student Code of Conduct. (flowsheet)

Yes! UH West O`ahu has an amnesty provision as of January 30, 2024.

You can find the amnesty provision in Article III(D) of the Student Code of Conduct.