Meeting Minutes
Feb. 4, 2022

I. Opening Protocol

Mele Honouliuli – Led by Kumu Kaʻiu Akamine

II. Approval of Faculty Senate Minutes

1. Meeting Minutes – December 3, 2021
   1. Circulated to Faculty Senate members.
   2. No corrections. Approved as circulated.

III. Administrative Reports

1. Office of the Chancellor (Chancellor Maenette Benham)
   1. Friendly reminder to check-in (Lumisight) when coming in to campus. All COVID-19 protocols are posted online.
      1. Three check-in sites for those without access to Lumisight.
   2. Bookstore is open in its new location.
   3. Da Spot (Cafe) is open – serving lunch.
   4. Holocaust exhibition – UHWO Library. (open until March, M-Sat, Reservations encouraged but not required)
   5. Opened the new Veteranʻs Center for Excellence with Dr. Richard Jones. 
   6. Asked faculty/staff to stay informed with the new legislative session.
      1. Government Relations (UHWO) – Wendy Tatsuno
      2. Chair Keaunui is receiving weekly updates in order to share with Faculty Senate members. Division Chairs should have information as well to share. 
      3. Staff can give testimonies at the individual level. Official testimonies go through UH system to the President’s office. Do not use UH stationary when submitting a testimony. Contact Wendy Tatsuno for more information or guidance.
   7. New Employees and Accolades:
      1. Pearlena Stone – Chancellor’s office secretary.
      2. Dr. Lea Kinikini – Director of the Institute for Engaged Scholarship.
      3. Dr. Camonia Graham-Tutt – 2022 Women who mean Business, Honoree.
2. Office of the Vice-Chancellor for Administration – No report.
3. Office of the Vice-Chancellor for Student Affairs (Interim Vice-Chancellor Jan Javinar)
   1. Dr. Loea Akiona: 
      1. Faculty verification: 635 courses needed to be certified – 99% completion rate. 
      2. Enrollment:
         1. Spring 2022 enrollment is down as compared to last spring 2021 (by 107 students). 3.6% drop.
         2. 800+ continuing students did not register for spring 2022 (returning from fall 2021) and these students were reached through 4 touch-point program email, text messages, post cards, and phone calls were done to encourage students to register. Now, 145 less than the previous Spring.
      3. E Ala Pono – Progress Update #1 report: 32% complete. Week 7 – E Ala Pono #2  – Open Feb 28th, close March 9th @ 1159.
      4. Spring 2022 Commencement: Asking for faculty and staff for assistance. Please encourage students to complete graduation application (Due Feb 11th) – May 7th is commencement – ? in-person celebration.
4. Office of the Vice-Chancellor for Academic Affairs (Vice-Chancellor Jeff Moniz)
   1. Encouraged students/faculty/staff to return to campus. 
   2. Testimony submissions – You may state your qualifications/associations as long as you state you are representing yourself individually versus a representative of the University.
   3. Encouraged faculty/staff to adjust schedules to meet on the last day of WASCʻs accreditation visit and attend your scheduled meetings. This will help put forth the best version of ourselves.

IV. Faculty Senate Chairs Reports

1. ASUHWO Update – President Gabriel “Gabby” Navalta
2. Dr. K. Aumer (UBAC) – No report.
   1. Minutes are available from the meetings.
   2. Contact Dr. Aumer if you have any questions to take to the UBAC.
3. FS Chair Report (ACCFSC, Board of Regents, Campus, if any)
   1. WSCUC Accreditation Visit Associate (VCAA Alan Rosenfeld)
      1. Campus Accreditation Website
      2. Institutional Report for Reaffirmation (2021)
      3. Accreditation 101 FAQ page
      4. Last site visit – November 2014. Reaccreditation – Spring 2015 (seven years). 2021 – Reaffirmation report. 2022 campus visit (in-person). Committee preference to meet in person. They will all be vaccinated. We will use large rooms to spread out individuals. There will be a zoom option for those that want to join and have an approved reason for not attending in person.
      5. Visit dates: March 2, 3, and morning of 4th, 2022. 
         1. Currently: 16 meetings with 45 different individuals. These individuals have already been contacted.
      6. Opportunities to participate:
         1. Feb 9th – Confidential email account will be sent from WSCUC to all faculty, staff, and students. Any comments (concerns, input, and positive items) can be provided to WSCUC in this email.
         2. Open forum for faculty and staff – March 2, 2-2:45pm (in-person and Zoom option).
         3. Open forum for students – March 3, 2-2:45pm (in-person and Zoom option).
         4. Exit meeting – March 4th. Evaluation team reading a script and preliminary recommendations and commendations for the institution.
            1. Faculty Senate meeting in March will begin at 11:45am instead of 11:30am. 
         5. Next steps: Goes to the commission for the June meeting. Panel reviews case and makes recommendations to the commission. UHWO will receive the action letter in July. 
   2. ACCFSC Report
      1. Recent meetings agenda and minutes
   3. BOR Report – January 20, 2022 
      1. Recent meetings agenda and minutes
   4. Campus Report – 
      1. Newly passed/amended resolutions will utilize Kuali build to route them electronically to VCAA Moniz then to Chancellor Benham for review and approval/denial.
      2. March FS meeting will start 15 minutes later at 11:45 am to accommodate the accreditation team’s visit (wrap up session). 
4. FS Vice-chair announcements – No report

V. New Business

Faculty Senate Resolution –  Program Review Update (MOU to Action Plan)

1. Program Review language changed from (Memorandum of Understanding) MOU to Action Plan.
   1. Vetted with the Union and Administration that establishing a MOU as the culminating event of a program review was inappropriate and should be an Action Plan – language less binding.
   2. New Language in compliance with contract.
   3. Proposed resolution was circulated, no objections to proposed resolution, adopted.

VI. Committee Reports (or Announcements)

1. Academic Affairs and Planning – No Report (Sen. Ross Prizzia) 
2. Budget and Resources – (Sen. Thomas Scheiding, Sen. Brenda Machosky)
   1. Update on BRC Charter and responsibilities:
      1. Article 7 – 1.3.A7: BRC representation on UBAC.
         1. Issue: No Faculty Senate or BRC representation on the UBAC.
         2. Motion to move discussion to Executive Session.
   2. Recommendations contained in the report were adopted.
3. Curriculum – (Sen. Bradley Ashburn)
   1. Recommendations contained in the report were adopted.
4. Distance Education – (Sen. Jonathan Schwartz)
   1. DE committee discussing moving OL courses from course-based to instructor-based approval. Plans to present resolution to reflect the change in the next Faculty Senate meeting.
   2. Recommendations contained in the report were adopted.
5. General Education – No Report (Michael Hayes) 
   1. Ethics Subcommittee Chair needed.
   2. Will have a resolution to consider for all focus designations to be course-based at the next Faculty Senate meeting.
   3. Deadline for focus designations through Kuali – Feb. 11, 2022.
6. Program Review (Sen. Stephanie Kamai, Dr. Mark Hanson)
7. Student Affairs (Sen. Kaiulani Akamine)
   1. Math Placement information session – Next SAC meeting
8. Sustainability – No Report (Christy Mello or Alphie Garcia)
   1. Sustainability Focus deadline – Feb. 11, 2022
   2. Requirement – 33% of overall course for designation.

VII. Announcements

1. Kumu Kaʻiu – Letʻs Talk Wai Presentation Series
   1. Feb. 10, 2022, 9:30 a.m – Speaker: Ernie Lau, Honolulu Board of Water Supply, Principal Engineer.
2. Dr. Machosky – Faculty Senate position on Tenure legislation.
   1. Alphie Garcia – Provide templates and information.
3. Dr. Graham-Tutt – Spring 2022 – Student Research and Creative Works Symposium
   1. April 19, 2022 (Hybrid) @ 9am.

VIII. Faculty Discussion in Executive Session (Time Permitting)

Motion to move to Executive Session.