Student Code of Conduct FAQs

General Information

We understand that this may be an intimidating experience if you are unfamiliar with the process or don’t know if the incident is potentially a prohibited conduct. We are here to help! If you have questions about an incident, a notification or the process you may contact the Student Conduct Officer at uhwocode@hawaii.edu.

You can contact the Student Conduct Officer Trudy Asato at:

Email: uhwocode@hawaii.edu
Telephone: (808) 689-2936.
Location: C Building room C 237.

Due to limitations under the federal law (Family Educational Rights and Privacy Act, also known as “FERPA”), as well as the UH System Policy, AP 7.022 (also referred to “Procedures Relating to Protection of the Educational Rights and Privacy of Students”), we may be unable to share specific information about any student’s educational records, which may or may not include disciplinary action taken against a previously enrolled student.

The Student Code of Conduct explains, in detail, the procedure that each case will follow as stated in Article IV(A)(1-23). If you have questions about the process you may contact the Student Conduct Officer at uhwocode@hawaii.edu for clarification.

Yes! “The UH West O’ahu Student Code of Conduct shall apply to conduct that occurs on UH West Oʻahu’s premises, at UH West O’ahu sponsored activities, and to off-campus conduct that adversely affects the UH West O’ahu community and/or the pursuit of its objectives.” The Student Conduct Officer shall decide whether the Student Code of Conduct shall be applied to conduct occurring off campus, on a case by case basis, in his or her sole discretion.”

Potential Violations

Please read the entire notification carefully! All of our notifications have directions and next steps (if applicable). If you still have questions, please contact the Student Conduct Officer at uhwocode@hawaii.edu.

Article III(B) of the Student Code of Conduct lists prohibited conduct. Some provisions include acts of dishonesty such as cheating, plagiarism and furnishing false information, disruption of teaching or administration, physical abuse or assaults, threats or threatening behavior, sexual misconduct, theft and failure to comply with directions of UH West Oʻahu officials or campus security officers.

Report

Yes! Any member of the UH West Oʻahu community may file a report against a student for (an) alleged violation(s) of the Student Code of Conduct. We encourage you to help us support a positive educational environment that will benefit student success. When a student believes that s/he has been a victim of another student’s misconduct, the student who believes s/he has been a victim will have the same rights under this Student Code of Conduct as are provided to the Complainant, even if another member of the UH West Oʻahu community submitted the report.

The Student Conduct report form has an option to request that your information be kept anonymous. In student conduct cases involving an anonymous reporter, the Student Conduct Officer may be limited in attempting to resolve the issue or holding a student accountable for an alleged violation, unless additional information becomes available.

Process

The Student Code of Conduct shall apply to a student’s conduct even if the student withdraws from classes at UH West Oʻahu after a report was submitted or while a disciplinary matter is pending.

If an individual has violated the Student Code of Conduct on UH West Oʻahu property while not enrolled as a student at UH West Oʻahu, but then later seeks to enroll, he or she must first contact the Vice Chancellor of Student Affairs (VCSA) (or his or her designee). The same Due Process procedures listed in Article IV(A)(1-23) will be followed to determine an admission decision.

The Student Conduct Officer will conduct an impartial and reliable preliminary fact-finding investigation of all allegations to determine if the allegation(s) have merit and/or if they can be resolved administratively by the Student Conduct Officer. 

The Student Conduct Officer may request a meeting with you, as the Complainant, to gather more information and/or ask clarifying questions regarding the alleged incident. The Student Conduct Officer will explain the Student Code of Conduct process and available options to resolve this incident.

The Student Conduct Officer will:

  1. Conduct an impartial and reliable preliminary fact-finding investigation.
  2. May meet with the Complainant and/or any available witnesses;
  3. Make a determination:
    • a. If the allegation(s) have merit; or
      • i. Send the Respondent a notification of the allegations.
    • b. If the allegation(s) has no merit;
      • i. Administratively resolve the report.
  4. Consider an informal resolution if either party makes a request, as long as the other party agrees; 
  5. Schedule a meeting with the Respondent or the Respondent submits a written statement.
  6. Student Conduct Officer reviews the written statement where the Student Conduct Officer will:
    • a. Ask clarifying questions
    • b. Allow the Respondent to provide any available witnesses, if any.
    • c. Make a determination on responsibility based on all the relevant information provided by all parties and witnesses if there was a violation(s) or not.
  7. Conduct the Student Conduct Officer meeting where the Respondent will:
    • a. Be able to provide witnesses.
    • b. Be able to provide any relevant information.
    • c. Be able to tell their side of the story regarding the alleged incident.
  8. Make a determination on responsibility based on all the relevant information provided by all parties and witnesses at the conclusion of the Student Conduct Meeting.

The people who are involved in the Student Conduct Officer Meeting are the Respondent and the Student Conduct Officer. 

The Complainant and witnesses are not present at the Student Conduct Officer Meeting. The Student Conduct Officer will meet separately with the Complainant and witnesses for information regarding the incident before the Student Conduct Officer Meeting occurs.

The University of Hawai’i–West Oʻahu prohibits and will not tolerate retaliation as defined in the UH System Executive Policy EP 7.205 and the UH West Oʻahu Student Code of Conduct. 

A retaliation, allegation, or report will be reviewed as a separate offense under the Student Code of Conduct; that is a student can be found responsible for retaliation even if not found responsible for the underlying reported Student Code of Conduct violation.

If you fail to contact the Student Conduct Officer, fail to schedule an appointment, or fail to submit a written statement within five (5) working days of the date listed on the written notification (excluding Saturday, Sunday, and Holidays), a hold will be placed on your account until you respond to the notification, which may result in your inability to register.

Failure to complete any of your sanction(s) listed in your “Responsibility Letter” may result in a hold being placed on your student account until your sanction(s) are submitted and accepted, which may delay registration, transcript requests, or other institutional transactions and you may receive a notice for a potential violation; failure to complete required sanctions.  

Yes! You and/or the Complainant may appeal a decision reached by the Student Conduct Officer. You will be provided with information on the appeal process in your “Responsibility Letter” along with the link to the online appeal form. For more information regarding appeals, please refer to Article IV(D)(1-6) in the Student Code of Conduct. 

Yes! If either party requests an alternate form of resolution and the other party agrees, the parties will engage in an informal resolution. 

If the informal resolution results in mutual satisfaction of both parties, then the case will be considered resolved. 

If the case is not resolved, the Student Conduct Officer may move to a formal resolution and both parties will be informed.

Note: Informal resolution is available for cases involving Sexual Harassment [Article III(B)(4)(a-f)] only if a formal complaint has been filed and both parties agree to informally resolve the complaint. However, informal resolution is not available
for cases involving discrimination and/or sex/gender-based discrimination [Article III(B)(5)] unless the Complainant or Victim requests it, and the Respondent agrees to participate.

Responsibility/Sanctions

Contact us! We are here to help you! Every sanction has a purpose. Most sanctions are meant to be educational. If you don’t understand what is expected of you or if you have questions about your sanction, please contact the Student Conduct Officer to get clarification. Our contact information is listed on the “Contact” page.

In cases where an UH West Oʻahu student is found responsible for a violation of the West Oʻahu Student Code of Conduct, UH West Oʻahu will impose discipline that is consistent with the impact of the offense on the UH West Oʻahu community. Article IV(B)(1-7) lists the potential sanctions a student may receive if they have been found “more likely than not” responsible for engaging in prohibited conduct. Some examples may include a written warning, discretionary sanctions, suspension or expulsion.