Consent to opt out of paper W2s

If you have not consented to receive your W-2 statement electronically, please login through Employee Self Service (ESS) at https://hihpsso.hip.hawaii.gov/.  Once logged in, employees can click on “W-2/W-2c Consent”.  The Consent Form page will display a statement about the form, the current consent status, and a checkbox to consent to receive an electronic form.  By default, the box to consent to electronic W-2 and W-2c forms will be unchecked.  Checking the box and clicking “Submit” provides consent to receive an electronic W-2 form.  A confirmation page will then follow showing that the submission was successful.

Listed below are the benefits to receiving your W-2 electronically:

• Access to your W-2 statement earlier than the traditional paper process.
• Eliminates the chance of your W-2 statement getting lost or misdirected.
• Employees can retrieve their W-2 statements 24 hours a day/7 days a week as long as they have an active status or within 120 days of their termination effective date.
• Employees can print multiple copies at their convenience.
• Employees are contributing to cost savings (e.g. forms, envelopes, postage, duplicate copy fee, etc.).
• W-2 statements will remain online for multiple years (beginning with calendar year 2018).
• If consent to opt out of paper was provided last year, there is no need to consent thereafter.

The last day to consent to an electronic W-2 statement and to update addresses (for W2 purposes) is 4:30 p.m. on Friday, Dec. 30.

If an employee separates from state service/terminates, their consent will be revoked and their W-2 statement will be received in the paper format.

Should there be any questions, contact Payroll at payroll@hawaii.edu.