DE Tech Tips

UHWO Distance Ed Tips

Infographics

Infographics can be an engaging way to deliver information to your audience. This style of presentation is designed to be clear, concise, and visually appealing. Creating an infographic may be a fun way for you and your students to share information. It may even provide a great opportunity for right and left-brain thinkers to collaborate creatively. If you are in need of inspiration or a beginner’s guide, a good place to start is this blog entry by Learning Solutions Magazine: http://goo.gl/wIBvMz.

Student Laulima Tools Video

 We would like to share a resource that might be helpful for your students. The following link, https://youtu.be/iM9X5CMdv20, is for a video designed to help your students better understand some of the most commonly used tools in Laulima. The video is designed for student use, but the Resources folder in the UHWO Online DE Laulima site has plenty of links for tutorials designed for faculty.

4 Tips on Collaborative eLearning Activities

  1. Base each collaborative eLearning activity on measurable learning objectives.
  2. Make learners aware that this particular activity is an inseparable part of the eLearning course they attend. 
  3. Create a collaborative eLearning culture.
  4. Stress the importance of individual accountability for the success of the collaborative eLearning activity. 

Bibliographic Software

How do you keep track of your digital research sources? It can be difficult to organize and recall reference material gathered from websites, ebooks, and PDFs, but bibliographic software can make the task much easier. Reference management software can allow you to sort, group and annotate text collected from databases, journals and the web. There are many choices, but two examples can be found at Zotero.org and Mendeley.com. These programs allow users to collaborate with others and they’re free.

Keyboard Shortcuts for YouTube

You can use keyboard shortcuts to navigate through YouTube videos. You might have already known that you could tap the space bar to play and pause your videos, but did you also know that the K key works too? The Left and Right Arrow (as well as the J and L keys) will help you skip forward and reverse. Also for more effective search results: you can find videos for a particular account by typing @ before the name in the search bar.

PollEverywhere

An easy way to facilitate class discussions and create a more interactive session is to ask questions and gather responses through polling. PollEverywhere.com offers a way for you to collect instant feedback via audience voting. You can create a question and your students can respond by voting through the website, Twitter or even by texting from their phones. Responses can be single choice or open-ended. Best of all, you can use it for free using your school email.

Screen Recording

Sometimes it can be really helpful to show exactly what is happening on your computer. Screen recordings can be a helpful way to virtually guide your students through procedures or explain steps in solving a problem. Screen recording applications like CamStudio (camstudio.org) and Jing (techsmith.com/jing.html) are free to download and use. These applications enable users to record their screens and create videos. This may be helpful for students learn more easily through visual demonstration rather than textual description.

Social Media Integration

Have you considered integrating social media into your pedagogy? Recently Facebook reported having experienced a new milestone: a billion users in one day. Chances are most of your students are familiar with social networking. Creating an online learning space, like a Facebook page, can be an easy way share ideas, announcements as well as providing a convenient platform for students to ask questions outside of class. This extra level of communication can be helpful in developing class culture and digital skills.

Rubric Creator

Feedback is an important part of assessment and student learning. Rubrics can be a great way to help students to understand expectations and help instructors evaluate work. Rubrics can help educators provide feedback that is precise and informative. The following link is an evaluation of five different rubric generating sites that may help you plan your next semester: http://elearningindustry.com/the-5-best-free-rubric-making-tools-for-teachers.

Tiered Learning

An instructional design concept that may be helpful while planning future courses is Tiered Learning. This approach includes 3 levels of information distribution to create easier learning. These are: 1. High-level audio-visual information (such as a quality introduction video) 2. Detailed text-based information (this should include the details, strategies, and tips) 3. Opportunities for interaction and skill application (this part should include an activity to engage the learner, increase retention and help them meet the learning outcome).

Gamification

Gamifying a class involves using game mechanics to encourage students to explore and learn in a class. Some of the more popular mechanics include the use of points, levels and badges. Some instructors allow students to collect points for completing different activities during the class. Points can then be used to achieve badges or some sort of recognition of accomplishment. Badges, which can be indicators of achievement or experience, are often displayed publicly for class members to see. Levels in a gamified class can refer to the structure of content. Some classes can be structured to require students to achieve a certain number of points or achievements before the next content level can be unlocked and accessed.

NYPL Digital Collection

As the spring semester begins and you continue to plan your lesson and class presentations, it may be helpful to know about resources that offer open access to public domain collections. These types of resources will allow you to use materials without infringing on the rights of others. One example would be the New York Public Library, who just recently released more than 180,000 digitized items for digital access. You can learn more about the collection from their blog site: http://goo.gl/FUjIYg.

Slide Presentations Tips: Font

Whether you’re using PowerPoint, Keynote, or Google Slides, it may be helpful to review a few tips for creating better presentations:

  1. Use sans serif font – using clean typefaces will offer greater legibility for your message.
  2. Use appropriate font size – font size between 28 and 32 for text and 36 to 44 for titles is appropriate for presentations.
  3. Use contrasting colors so your text is legible against the background you choose; such as black backgrounds with white font.

Micro e-Learning

The Langevin Learning Services team blog offers helpful tips for instructional design and online learning. One post includes tips for simplifying online learning. Below are four visual/audio tips for designing your next class:

  1. Use lots of white space
  2. Use simple graphics, pictures, and shapes
  3. Avoid using more than two different colors or font types
  4. The same concepts apply toward audio as well - keep it simple! Be cautious of the rate of speech, and avoid using jargon and slang.

Building Community Through Feedback

Building community in an online class can be difficult when students engage asynchronously. One way to create bonds and involve your students is to solicit their feedback. This can take many forms such as class feedback, small group analysis, or online surveys. A survey can be created through Google forms and include open-ended or Likert scale response questions designed to engage students. Surveys may also be submitted anonymously in order to encourage more honest feedback.

Citation Managers

Let’s talk about organization. Everyone has their own way to organize research materials. Programs such as Mendeley (mendeley.com) and Zotero (zotero.org) are free programs that can help you take sort, cite, and even share notes from your sources. These programs will allow you to collect the information necessary for citations and then automatically paste APA or MLA formatted citations into your bibliography section. Both citation managers will allow you to download a standalone program to organize your downloaded files. You can sync these libraries with your web account to gain access to your files from any computer.

Slide Presentations Tips: Text and Bullet Points

When creating presentations, you don’t want to overwhelm your audience with information, you have to allow time and space for processing.

Try not to use more than six lines of text per slide. Your audience should be paying attention to you and what you are saying, not reading all the information from the slide. Also, limit your bullet points; instead try to share one idea per slide. People probably won’t remember twelve bullet points but may remember twelve captivating slides.

Write a Script for Your Slides

Although it may seem like extra work, one of the best things you can do create a slide presentation is write a script. Putting your ideas down before you actually start the presentation can help you organize what you want to say and begin visualizing the graphics you want to include. Make sure your presentation has a beginning, middle, and end. You can even duplicate your last slide as a self-reminder that you are at the end of your presentation.

EndNote

This month we have been learning about different types of free bibliographic software. Another option to help your organize your reference material is EndNote. This software is not free but Information Technology Services (ITS) has a established a site license for the UH System. So you can purchase an individual license for $35.00 that will allow you to use the system for the duration of the UH Fiscal Year. One of the big features of EndNote is that it works with unusual or complex citation styles. This program is also preferred for citing unusual document types or in situations where you have created your own document type. If you are interested in the program please visit: hawaii.edu/sitelic/endnote/.

Mendeley

On Friday, February 10, the Office of Distance Learning offered an online workshop about Mendeley. Mendeley is a free reference manager and academic social network design to help you organize your files, collaborate with other academics and even discover new information. One of the main features of Mendeley is that their reference manager can be downloaded for free. You can use the program to keep of citations and notes for articles you have read. The system also automatically generated bibliographies is a multitude of styles including APA 6thEdition and MLA 7th Edition. If you are interested in viewing the session, please click here.

Zotero

This month we are learning about new ways to organize reference material. Zotero is a free, open-source application that helps researchers manage references. You can create notes and formatted bibliographies with Zotero. Some of the notable features of this application include web browser integration, online syncing, and ability to create in-text citations, footnotes and bibliographies. Additionally, the program integrates with word processors like MS Word and Libre Office.

Camtasia

Camtasia is a video-editing program that can help you create and edit screen recordings. This can be helpful if you are recording lecture presentations or creating tutorials for your students. The software can capture your screen and your voice so you can guide your students through the information. Camtasia will also allow you to edit your videos before rendering a final version and post for your classes. You can request to have this program installed on your UHWO computer by submitting an IT Request here: https://ithelp.uhwo.hawaii.edu/portal

Quality Matters Website

Whether you are building a new course or reflecting on a course you previously taught, the Quality Matters checklist might be helpful for designing a quality online class. This checklist is based on the Quality Matters standards, which were developed from a compilation of best practices in the field of distance education. The checklist may serve as a point of reflection or inspiration for your course design. You can find the checklist here: http://go.hawaii.edu/j6g.

Gamification

This month’s tech tips are going to share information about gamification in elearning. Gamifying a course involves the process of including game mechanics in course design and teaching. These techniques can add another level of engagement for student learning. Elements of gamification include levels, goals, badges, points, leaderboards, continuous challenges, competition and cooperation. As with any other educational tool, gamification is not for everyone; the instructor must decide what works for the course.

SlickWrite.com

After finishing an entire essay the last thing most students want to do is proofread. SlickWrite.com is a free online proofreading tool. Users can upload their files and check for spelling errors, grammar errors, unnecessary adverbs, passive voice and more. Using this tool can help make writing clear and professional.

Camtasia Features

Camtasia is a video-editing program that can help you create and edit recordings. Camtasia allows users to capture screen recordings, import other media files and even add music, transitions and annotations.  This program also allows animations like thought bubbles which can be used to draw attention to a point. The animations can be scaled and moved within the recording. Camtasia also allows users to add effects like speeding up clips, adjusting color, and adding interactive hotspots or link that viewers can click visit websites. You can request to have this program installed on your UHWO computer by submitting an IT Request here: https://ithelp.uhwo.hawaii.edu/portal

Snagit

Snagit is a screen capture software that will allow you to create images and videos from your laptop screen. You can use this tool to create screenshots and short screen recordings that might be helpful in explaining an idea or process to your students or colleagues when over conversing online.  Snagit allows you to edit screenshots by adding captions and arrows to help direct attention or explain information to your audience. You can request to have this program installed on your UHWO computer by submitting an IT Request here: https://ithelp.uhwo.hawaii.edu/portal

Focus Booster

The Focus Booster App helps you integrate the Pomodoro technique into your workflow. The app allows users to set 25-minute timers to focus attention on a specific task and get things done. This app might be a helpful tool to offer your students who have trouble setting aside time to accomplish tasks or assignments. You can learn more about this program at focusboosterapp.com.

Diigo.com

Diigo.com is a social bookmarking tool. You can use it to bookmark websites and save those bookmarks across your computers. You can create tags and lists to help you organize your bookmarks. While on the webpage, you can highlight and annotate sections. Once you’ve tagged and saved the page to a list in Diigo, all of your notes will save and will appear the next time you visit that page. Diigo does require each user to create an account and add an extension to each browser. Once you have installed the extension on your browsers, you will be able to access all the bookmarks you have created in your Diigo account. This tool also has a collaborative feature that will allow you to share your research with others.

Scrible

Scrible is a PDF viewer and annotator that you can with your Chrome browser. Once installed you can open PDFs in your browser. Then you can highlight and annotate them and share your PDFs with others. Your collaborators can edit and annotate the document and you can see updates in real time.

Schooltraq

If any of your students are having trouble keeping due dates straight, you might want to check out Schooltraq. This site allows users to create an account and load it with information about each class. Users can add notes and due dates to help them stay on track. Schooltraq can be accessed through the site online and through mobile devices. You can find more information at www.schooltraq.com. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

f.lux

f.lux is a cross-platform program that adjusts the display color temperature on your computer according to your location and time of day. It is designed to reduce eyestrain and disruption of sleep patterns when you are using your machine at night. The program reduces white-blue light and provides gentler backlight for the screen at night to help improve sleep for users. This tool might be helpful for students who have family and work obligations and attend to online coursework late at night. You can find more information at http://justgetflux.com.

 

StayFocusd

StayFocusd is an app that can limit the amount of time you can spend on time-wasting websites. The program can be accessed by adding the StayFocusd extension to your Google Chrome browser. Once installed, you can add websites and time frames to be blocked. If you try to visit that site during the blocked time, the page will ask, “Shouldn’t you be working?”

Camtasia Introduction

Camtasia is screen recording and video editing software that can help you create videos tutorials and presentations for your online classes. This software will allow you to integrate recordings with your PowerPoint slides and create recordings of your screen. If you are interested in using this program on your UHWO assigned computer, please visit the IT Help Desk located in the library. The Office of Distance Learning will be offering an introductory workshop about this software on October 25, 2018 at 11:00am. You can learn more about this software by visiting techsmith.com. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Adding Profile Picture

Adding a profile picture to your Google account can be helpful to recipients when communicating online through the Google Apps such as Gmail or Google Hangouts. It can be a helpful reminder to see a small picture of your organization logo, your portrait, or an image that represents you. You can add a picture by clicking on the Settings icon, which looks like a gear. In the General tab, scroll down to My picture and click on Select a picture. You can upload a picture from your computer and resize the picture if necessary. When you are ready, click on Apply Changes. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

Google@UH Consumer Apps

Your Google@UH account comes with access to many different apps to help your workflow. Gmail, Calendar, Drive, and Sites are examples of the Core Apps that are included with your account. You can access Consumer Apps such as YouTube, Google Photos, and Google Maps by activating them for your account. If you are interested in using these apps with your UH Google account, then please visit: https://www.hawaii.edu/askus/1649. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

Interactive Videos in Camtasia

Camtasia (techsmith.com) is screen recording and video editing software that can help you create videos tutorials and presentations for your online classes. The Camtasia editor features the ability to add interactivity through hotspots to your videos. Interactive hotspots will make visual objects clickable. You can create links to websites in your video. Your new video will need to be viewed on the TechSmith Smart Player. You can find information about this process here: http://go.hawaii.edu/fCp. If you are interested in using this program, you will need to visit the IT Help Desk. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Captions in YouTube

Adding subtitles or closed captions to videos you have created for your students, such as tutorials or recorded lectures can be a helpful way to meet the needs of your learners. It can be time intensive to add captions to a class lecture, but YouTube has a tool to make the process a little easier. YouTube can use its own speech recognition software to create captions for your videos. The captions are not always accurate and often need proofreading and correction, but it can be a good start. If you are interested in using YouTube’s automatic captioning system, visit: goo.gl/isDCPi. Our YouTube workshop will elaborate on this feature as well. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

YouTube Extras

Once you have uploaded a video to YouTube there a few tools that YouTube offers to edit or enhance your video. This includes custom blurring, adding cards to promote other videos, playlists or channels within your video as well as the ability to add music to your videos. There are thousands of royalty-free songs that you can use for your videos. You can find information about these tools here: goo.gl/wRaakq. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Captions in Camtasia

Camtasia (techsmith.com) is screen recording and video editing software that can help you create videos tutorials and presentations for your online classes. One of the helpful features of this video editor is the ability to create captions for your final products. Within the Audio Effects tools, you will find a Captions tool that will allow you to create subtitles for your videos. If you are interested in learning more about this process visit: http://go.hawaii.edu/1Cf. If you are interested in using this program, you will need to visit the IT Help Desk. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Import Slides, Video, and Audio in Camtasia

Camtasia (techsmith.com) is screen recording and video editing software that can help you create videos tutorials and presentations for your online classes. With this editing system, you can import many different types of files including video files, audio files, image files, presentation files and other Camtasia recording files. The Camtasia editor allows you to arrange your media files on different tracks to easily manage multiple pieces at once. After your files have been imported you can edit the media to communicate your message and create your final product. If you are interested in using this program, you will need to visit the IT Help Desk. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Transitions and Annotations in Camtasia

Camtasia (techsmith.com) is screen recording and video editing software that can help you create videos tutorials and presentations for your online classes. Within the editor you can add transitions, annotations and behaviors to make the messages of your videos clear and polished. You can find more information about these features here: http://go.hawaii.edu/vCf. If you are interested in using this program, you will need to visit the IT Help Desk. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

BlueJeans Recordings

BlueJeans is a cloud-based video conferencing provider that you can use to synchronously connect with your distance education students. BlueJeans offers recording capabilities for your online meetings. Your recordings will be saved in the BlueJeans system. You can log in to your account to share and download your recordings. You can invite your participants to view and download the recordings as well. You can learn more about the other features in BlueJeans here: https://support.bluejeans.com/videos. You can request an account here: https://www.hawaii.edu/sitelicense/bluejeans/

If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Screensharing in BlueJeans

BlueJeans is a cloud-based video conferencing provider that you can use to synchronously connect with your distance education students. A helpful tool in BlueJeans is the ability to share your screen or a particular application with your online participants. This can make it easy to navigate a site or explain how to accomplish a task in a program you are teaching. Sharing your screen can also make presentations easier. You can learn more about the other features in BlueJeans here: https://support.bluejeans.com/videos. You can request an account here: https://www.hawaii.edu/sitelicense/bluejeans/

If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

BlueJeans

BlueJeans is a cloud-based video conferencing provider that you can use to synchronously connect with your distance education students. This browser-based tool works well with Chrome and offers apps for mobile device users, which you can find in Apple’s App Store or in the Google Play Store. The system offers audio, visual, content sharing, and text chat options. Additionally, you can also create recordings of your meetings. You can learn more about requesting an account here: https://www.hawaii.edu/sitelicense/bluejeans/

If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Note.ly

Note.ly is an online web application that which can be used to create notes in your browser that can be shared across various devices and with others. Note.ly aims to offer a way to keep track of reminders, to-do lists, brainstorms, and study information. You can learn more by visiting Note.ly or by searching for the Chrome extension in the Chrome Web Store. For a limited time, it is available for free. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Accessibility: Using Headings

The concept of Accessibility involves designing to ensure that all users can access the materials. Creating accessible documents can begin by make a few small changes to your workflow. Headings can communicate organization in a document or web page that can make it easier for someone using a screen reader to understand how material is written. Headings can also provide in-page navigation through a screen reader that will make it easier for users to access information. You can find more information at Accessibility at UH. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Creating a Video Tour

In addition to creating an introduction video about your course, you may also want to consider creating a video tour of your Laulima site. You can create a screen recording that shows your students where to find course material, where to submit completed assignment and how to contribute to course discussions. A video like this might also be a good place to convey your course expectations and highlight the forms of communication that are available to all class members. You can use recording software like QuickTime, Screencast-O-Matic, or Camtasia to capture the footage. You can visit B222 for assistance in editing and uploading your videos. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Web Conferencing Camera Presence

Video web conferencing allows conference participants to see your face and the space behind you. Being able to see participants’ faces while synchronously interacting can result in a more connected experience, so it is important to consider your camera presence. If you are participating in a video conference with students or colleagues, then your presence should be professional. Even if the conference is not taking place in your office, it should still be handled with the level of professionalism you reserve for the office. Make sure your space of free of visual and audio distractions. Make sure that you look at your camera because that is the only way your participants will be able to clearly see your face. If you are using multiple monitors, try to face the monitor that houses your camera or is located nearest to your camera, so your participants will feel that you are speaking to them rather than sitting with your face turned away from them.

Accessibility: Using Bullets and Hyperlinks

The concept of Accessibility involves designing to ensure that all users can access the materials. Creating accessible documents can begin by making a few small changes to your workflow. Using bullets when creating lists can make it easier for someone using a screen reader to understand the information in a list, since the screen reader program will be able to identify the bulleted items as a list and announce them as a list to the user. Using hyperlinks to attach a URL with a title that describes the website you have introduced can make it easier for a screen reader user to understand the link you have added to a document or web page. You can find more information Accessibility at UH. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Web Conferencing – Camera Frame and Lighting

When participating in a videoconference, be mindful of the camera angles. You should frame your camera in a way that feels natural and allows you to look at the camera. Your camera should capture your midsection and above. If you place your camera too high then the other participants will be staring down at you. If you place the camera too low the resulting image may be unflattering. You should sit in a way that will allow the participants to see your face, so also consider the lighting in the room. Ideally, you should have enough light on your face to be visible. If the room is too dim, then the quality will be grainy. Light from behind you will result in a silhouette. Try to move your camera and your body until you have found a position that will allow your participants to clearly see your face and be able to read your expressions.

Links to resources and tutorial videos

When designing your online teaching and course sites, you may find it helpful to refer to some of the online resources. You can find Laulima Faculty Tutorials and Laulima Student Tutorials created by the University of Hawaii System Information Technology Services. You can also find tutorials created by the University of Hawai’i-West ‘Oahu’s Office of Distance Learning. You can find more tech tips on the Office of Distance Learning’s microsite.

Appointment Setting

Setting up meeting times between three or more people can be difficult. Doodle.com is an online scheduling tool that will allow you to pick available days and times and then send those options to your group members. Each member will select their available times and in the end, your group will have workable options. Doodle is just one tool, there are meeting scheduler sites. If you are interested, check out: Setmore, Appointy, or Calendly. You can find more tech tips on the Office of Distance Learning’s microsite.

Laulima Tips

Announcements Tool in Laulima

The Announcements tool in Laulima serves the purpose of communicating with your students in a way is quick and simple. Announcements will appear in your students’ workspaces and on the homepage of your class site. You can add links to things within the site or outside of Laulima. As the instructor, you will also have the option to send an email to alert your class to the announcement, which can be helpful in providing reminders or information.

Adding an Avatar to your Laulima

Adding an avatar to your Laulima course site can be helpful in creating familiarity and establishing a connection with your students. To do so, first open your Discussion tool then click on the My Profile link. Next you will scroll down until you see the Avatar Control Panel. From here you can either upload a photo from your computer or add a URL to an image from your photo-hosting page. Be sure to click Submit and your image will be added.

Creating Hidden Folders within Laulima

You can create a hidden folder within your Laulima course site. This might be helpful if you plan to keep material on your site but would like to prevent your students from seeing it. You can do this by opening the Resources tool, clicking “Add” then “Create Folders”. You’ll name your folder and then click on “Add details for this item”. Be sure to tick the box entitled “Hide this folder and its contents” to ensure the folder remains hidden then click “Create Folders Now”.

Student View on Laulima

While planning your Laulima site, you might find it helpful to view certain tools as your students will view the page. To do so, simply click on the tab at the top right section of your screen that says “View Site As:”. The default is the "Instructor” view, but when you click on the tab, you can change it to "Student " view. This will enable you to see the site as your students do. To exit student view, simply click on Exit Student View. 

Embedding Videos in Laulima Modules

Although you have been advised against uploading videos directly to your Laulima class site, it is possible to embed videos in a Module. This may be helpful to show class concepts in action. First, you will need to copy the embed code, then select “Add Content” in your Module tool. Under the content type make sure to select “Compose content with editor”. Next click the “Source” button, paste the code, and click “Add”. You can select “View Section” to see your changes.

Changing Order & Title of Tools

You can change the order and as well title for each tool in Laulima. First go to your course then select the Site Info tool; next choose Page Order. You will see all the tools you have enabled for your course. You can click and drag each tool to change the order of the tool bar. To edit the title, click on the pencil and paper icon then type in a new name. Be sure to Save changes once you have completed.

Laulima Communication

Laulima provides multiple tools for communication. For example, Mailtool will allow you to contact all site members through UH mail. Discussion and Private Messages allows for group conversations as well as direct communication. The Forums tool enables open discussion areas for online interaction. While Messages permits you to send messages privately to other members. These options make it convenient to connect, but can be overwhelming, so choose one tool for communication and one tool for discussions activities.

Laulima Schedule

Laulima offers multiple ways to strengthen communication in your class. The Schedule tool is essentially a calendar you can use to help keep your class on track with due dates for assignments and events. When adding events to your calendar you will have the option to add links, images, and even documents. Once entered in the tool, the event will appear on your class home page and will also appear in your students’ My Workspace.

Laulima Homepage

The Homepage is an important part of your Laulima course site because it is often the first place that students will see when they log on to your class. It can be helpful to display announcements and calendar events on your homepage so your students can easily access information about your class. Adding your contact information, pertinent images, or links to popular sites may also be helpful creating familiarity for your students in this virtual space.

Resources Tool

Resources is a tool in Laulima that allows you to store files, Web links, and other items for your students to access. Be sure to check off the "This folder and its contents are publicly viewable" option, so students are able to see the files. The designation "public" means it will be available to all members of your Laulima site, not the general public. During the process, you will also have the option to notify students  of new uploads.

Assignments, Tests and Surveys Tool

There are many ways to create, distribute and collect assessments through Laulima. One of the most versatile tools is Assignments, Tests and Surveys. A big advantage to using this tool is that you can authorize access for specific students. For example, if a particular student needs more time to complete a test, you could go into that assessment in Laulima and click on the Special Access icon, which looks like a person in a red shirt with the green plus sign. These settings will allow specified students to receive accommodations.

Lessons Tool

Lessons is a tool in Laulima that allows you to organize text, resources, links, media, assessments, and other content all on one page. This tool will allow your students to access information from different tools or websites in one area. You can think of Lessons as a giant board with all of the information for particular topic or unit. Every lesson does need to be added through Site Info and Edit Tools, but afterwards will be available in the toolbar on your site.

Import from Site

As the fall semester and 2016 comes to an end, you are probably making preparations for the next year. In preparations for the spring semester it might make sense to use some of the material from previous courses. You can do this in Laulima using the Import from Site process. First make sure both sites have all the same tools. In Site Info select Import from Site. Next choose “replace my data” and then select the tools you’d like to see in the new site. Newly imported announcements and assignments will be saved as drafts, so you will have to post them. Also in the Discussion and Private Messages tool, only postings that were checked “I’ll re-use” will be imported.

Laulima 10.7

Laulima 10.7 has a few differences that have made using the system more instinctual and convenient. Today we are highlighting Workspace Setup. You can change the order of your sites listed in the tabs in your Laulima by clicking on the More Sites tab and then Preferences. You can click and drag the courses to change their order and placement. Just remember to click on Update Preferences when you have finished.

Web Content Tool

If you are interested in embedding outside websites in your Laulima course site, you can do so with the Web Content Tool. After enabling the tool, you will be asked to enter a title for the link as well as the URL. Once you have saved the changes you will see a link to the website in the left hand toolbar in your site.

Statistics Tool

If you are curious about the amount of traffic in your course site, consider trying the Statistics tool in Laulima. This tool can provide information such as the number of visitors, the most active tool, the most active user and even the number of files that have been opened. You can find out how often specific students have visited your site and what tools they accessed on your site.

Mailtool

Communicating individually with students in an online class is important. The Laulima Mailtool allows users to send email to members within the course site. The Mailtool provides a way for students and instructors to find email addresses for each member. The tool will allow users to compose and send messages. However, to receive and reply, the users must login to their UH Gmail. If you are interested in learning more about using tools in Laulima, consider attending one of our weekly workshops.

Creating Introduction Videos

Creating video introductions is a way to create community and a sense of place in an online class. You can encourage your students to create a 90 second video where they share their names, their interests, and other information that might relate to the course. Students can use tools like Animoto, Slide.ly, Haiku Deck, Prezi, Jing, PowerPoint, Keynote, and iMovie. Being able to see and hear a little about the lives of their classmates can go a long way towards helping students feel like they are part of a classroom community, which can be very helpful in developing a safe learning environment in the online space. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops.  You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Question Pools in Assignments, Tests and Surveys Tool

Assignments, Tests, and Surveys is a Laulima tool that can be used to create online assessments for your course. Individual assessments can be created to support a specific need. The tool can also be used to create question pools that can contribute to multiple assessments. For example, a user might create individual question pools for each section of the class and at the end of the semester use multiple pools to generate a final exam. You can find details about this tool here: http://go.hawaii.edu/Twf. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

Rename and Organize Tools

Laulima allows you to easily rename, rearrange, delete and hide tools within your course site. This makes it easy to customize your site to fit your teaching style. Using the Site Info tool, you’ll click on the Tool Order tab to access a list of your site tools. You can adjust the settings by clicking on the gear icon. For a step-by-step guide to this process, please visit: http://go.hawaii.edu/rUf. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

Creating a Welcome Video

As the fall semester comes to an end, you may want to start planning for your spring courses. A great way to introduce online students to a new class is to create a welcome video. Sharing your face and voice while describing your course, assignments, and contact information can be a good way to build a sense of place in an online environment. You can use your computer’s webcam or the camera on your phone to capture your face and use programs like Camtasia or Screencast-O-Matic to create screen recordings. If you need help with editing or posting your video, you can visit our office: B222. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Laulima's Calendar Tool

As you put the finishing touches on your syllabus for next semester, consider using Laulima’s Calendar tool. The calendar allows you to add dates for specific events to help your students understand the workload and organization of your course. The Calendar tool appears on the homepage for your course site, so students will see it when they log in. This is a great way for students to keep track of due dates, upcoming tests, and have a better perspective of the demands of the class. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Facilitating Meetings

In an online course, as in face-to-face classes, it can be difficult for students to speak up and ask for help. One way to handle this is to institute virtual office hours. You can set aside a specific period of time during the semester to meet online with each student. During this time you can check in with their progress and answer any questions they may have for you. You can use tools like Skype, FaceTime, Meetings, BlueJeans or even the telephone to facilitate the meetings. You can also use Laulima’s Sign Up tool to organize meeting times for each of your students. With Sign Up you set the time period, the number of meetings and the length of the meetings and students will be able to access the tool and sign up for a meeting time. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Embed Calendars in Lessons

The new version of Laulima that we are currently using offers a few new tricks that might be helpful to you when creating your course. The Lessons tool allows instructors to arrange resources, activities, and media on a single page. This tool can help you organize your materials to make it more easily accessible for your students. One of the new features in Lesson is the option to collapse sections, which may make it easier to navigate through the page. You can find the setting in the column properties section of the tool. The update to Sakai 12.5 also allows users to embed your class calendar directly into your lesson. This can help to remind students of upcoming assignments and due dates. You can find the link in the Add Content section of Laulima. In order for this process to work, you will need to have already activated the Calendar tool in your course site. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu .

Commons Tool

In December, our learning management system, Laulima, received several upgrades.

One of the new features is the Commons tool. Commons is a social networking type

of tool that will allow users to post text, links, and images. It may feel similar to using Facebook and maybe helpful as another avenue of communication in an online class. To use Commons you will need to activate it in the Site Info section of your course site. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information aboutworkshopsand read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing  uhwode@hawaii.edu

Announcement Tool

Laulima is the learning management tool used by the University of Hawaiʻi system to deliver online teaching and content. There are many tools that are accessible through your Laulima course site. The Announcement Tool can be helpful to inform participants of current events in your class. The announcements will appear on your course site’s homepage and you can email announcements to your students directly. These functions make this tool an effective way to communicate with your class. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Halawai Polu

Halawai Polu is the web conferencing tool available in Laulima. The system is actually Laulima’s integration of Big Blue Button. This tool can make it possible to conduct meetings online. There are many features in the tool that can make communication easy. The chat feature will allow all members of the conference to use their keyboards to type questions and answers into a public chat box. You can also create private chats with individual participants. The system also provides access to emojis that can make it easy to implement temperature checks throughout your class. Polling is another available feature will provide instant feedback from your students about questions that you have during your meeting. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about the workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Halawai Polu

Halawai Polu is the web conferencing tool available in Laulima. The system is actually Laulima’s integration of Big Blue Button. This tool can make it possible to conduct meetings online. There are many features in the tool that can make communication easy. Halawai Polu will allow participants to use webcams to provide a real-time video feed to the meeting.

 

Users also have the option to use their microphones to share their own voice to speak or ask questions. You can also share your screen, which can allow instructors to provide web tours or allow participants to view applications on the instructor’s screen. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu .

Whiteboard in Halawai Polu

Halawai Polu is the web conferencing tool available in Laulima. The system is actually Laulima’s integration of Big Blue Button. This tool can make it possible to conduct meetings online. There are many features in the tool that can make communication easy. You can use Halawai Polu to speak, chat, provide a web tour, share an application or even share ideas on a multiuser whiteboard. The whiteboard feature allows users to access a common space where they can annotate and comment on the screen. This tool provides a level of interaction that can reach all members of the class at the same time. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Accessibility Checker

The concept of Accessibility involves designing to ensure that all users can access the materials. Creating accessible documents can begin by making a few small changes to your workflow. If you are using Microsoft Office you can use the Accessibility Checker. This tool can check for issues that might make it difficult for people with disabilities to read or use Office files. The Checker can alert you to specific items in your document and you can take steps to fix those items. Older versions of Microsoft Office might not contain the Accessibility Checker, however, all active UH faculty, staff, and students are eligible for Office Online. You can find more information at Microsoft Office 365 at UH. You can find more information Accessibility at UH. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Accessible Images

The concept of Accessibility involves designing to ensure that all users can access the materials. Creating accessible documents can begin by making a few small changes to your workflow.  You can create accessibility in documents by adding alternate text (alt text) to images. Alt text communicates the content of an image to people who cannot see the image. The description should be succinct and provide information that is not included in the rest of the text. You can add alt text in the formatting section of your image. You can find more information Accessibility at UH. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Scrible

Scrible (scrible.com) is a productivity app that can help your student communicate and create community. Scrible helps students share notes, compare ideas and collaborate on projects. It allows students to share their resources and plan next steps together. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting https://westoahu.hawaii.edu/distancelearning/ or emailing uhwode@hawaii.edu.

Combine and split files in a PDF

Adobe Acrobat DC allows users to view, print, and annotate PDFs. Adobe Acrobat Pro DC. The ITS Site License Office is now providing licenses for Adobe Acrobat Pro DC to all University of Hawaiʻi faculty and staff. Using this version of Adobe Acrobat will allow you to organize the individual pages within a PDF. You can delete, insert, extract, and rotate pages. You can create multiple individual PDFs from a larger file using the Organize Pages tool. You can find step-by-step instructions on the Adobe Acrobat DC site. You can find more tech tips on the Office of Distance Learning’s microsite.

Redact sensitive information from a PDF

Adobe Acrobat DC allows users to view, print, and annotate PDFs. Adobe Acrobat Pro DC. The ITS Site License Office is now providing licenses for Adobe Acrobat Pro DC to all University of Hawaii faculty and staff. Adobe Acrobat DC can be used to redact sensitive information in PDFs. To do so, you will open the file in Adobe Acrobat DC and use the Redact tool. This tool will allow you to redact text and images that need to be obscured. You can find step-by-step instructions on the Adobe Acrobat DC site. You can find more tech tips on the Office of Distance Learning’s microsite.

Convert a scan to a searchable PDF

Adobe Acrobat DC allows users to view, print, and annotate PDFs. Adobe Acrobat Pro DC. The ITS Site License Office is now providing licenses for Adobe Acrobat Pro DC to all University of Hawaii faculty and staff. This program can help you convert a scanned image into a searchable document. You can use the Enhance Scans tool to make the document searchable and editable. You can find step-by-step instructions on the Adobe Acrobat DC site. You can find more tech tips on the Office of Distance Learning’s microsite.

Compress a PDF

Adobe Acrobat DC allows users to view, print, and annotate PDFs. Adobe Acrobat Pro DC. The ITS Site License Office is now providing licenses for Adobe Acrobat Pro DC to all University of Hawaii faculty and staff. A file that is large in size can be difficult to share with others. Adobe Acrobat DC provides a way to compress large PDFs. Using the Optimize PDF tool will help you create smaller and more manageable files. You can find step-by-step instructions on the Adobe Acrobat DC site.

Google Tips

Voice Typing in Google Docs

Google recently released a new feature in Google Docs: Voice Typing. This feature allows you to speak into your computer’s microphone while the system types what you speak. It can be accessed through the Tools menu in Google Docs. However, you cannot access this tool through your hawaii.edu account; you must use a Gmail account and you must use the Google Chrome browser to gain access. .

Using Google Docs Offline

Did you know that you can use Google Docs offline? You can create new docs and edit current ones then sync your work when your Internet connection resumes. To access this option, you will need to open your Google Drive on the computer with which you intend to travel. Then open Settings (click on the gear icon and select Settings). Next tic the box next to “Sync Google Docs”. To access your files offline, you will still open your Chrome browser and type in drive.google.com.

Video Hosting and Google@UH Consumer Apps

If you plan to use videos in your course, please upload them to a video hosting site, like YouTube.com and then post the link to the video in your Laulima site. To gain access to YouTube via your Google@UH account (your hawaii.eduemail) you will need to turn on Google@UH Consumer Apps. You can find more information about the apps and how to turn them on by visiting: http://www.hawaii.edu/askus/1649.

Adding Collaborators to Google Docs

One of the highlights of using Google Apps is the ease of collaboration. For example, when using Google Docs, you can add collaborators by clicking on the “Share” button. You can then type in the email addresses of your collaborators and decide which type of editing privileges each user should be able to use. Clicking on “Get shareable link” will allow you to share the document with many people without having to add each. Be sure to carefully read the details for each privilege leave.

Google URL Shortner

Sharing a website while teaching or in a presentation can be difficult if the website has a long URL. If you have ever been in this situation, you might benefit from a URL shortener. Google offers their own shortener service at goo.gl. At this site you can paste in your long URL, click on the blue tab entitled “Shorten URL” and then receive a shorter URL that will be much easier to write on the board or paste into your presentation.

Google's Advance Search Function

Searching the web for information is an everyday activity, but maybe you could do it better. This week’s Tech Tip is about using Google’s Advanced Search function. First you have get there, go to: www.google.com/advanced_search. This page will allow you to focus your search by exact phrases, languages, file types, latest updates, and even excluding specific words to help clarify your target. This sort of filtering may be very helpful while scouring for specific information.

Adding Fonts in Google Drive

Did you know that you can add more fonts to your documents and presentations in Google Drive? To do so, you will open a document or slide in Google Drive and then look for the font tab. Click on the arrow to see a drop down menu. Look for “More fonts” at the bottom and click. Another window will display font choices; the ones in blue are ones that you already have. Make your selections, click OK and your choices will be added.

Editing in Google Docs

This week’s tech tip is about editing in the Google productivity suite. Collaborators can make changes to the doc, but a less invasive option is to Suggest Changes. Selecting this option, by clicking on the Editing tab at the top of the doc, will allow the owner to decide to accept changes after consideration. Another helpful tip is to make use of the Revision History feature, which can be accessed through File. This feature will let you undo changes.

Google Research Function

Google Docs has many features that can be helpful to your writing process. One example is the Research function, which can be found in the Tools Menu. Through this tool you can easily add images, quotations, even citations to your document. You can also search the web, access a dictionary, and create tables, all within the same window as your document. The Research function may be very helpful in keeping the flow of your work and preventing you from breaking focus from your task.

Google Calendar Gadget

Google Labs is a neat feature of Gmail Settings. You can access your settings by clicking on the gear shaped icon in the top right corner of your Gmail page. This area allows you to test features of Gmail before they are official. Right now, one neat feature is the Google Calendar gadget. Turning on this setting will allow you to a preview your Google Calendar appointments while you are using Gmail.

Google Labs

Google Labs is a great way to test Gmail features before going live. Access your settings by clicking on the gear shaped icon at the top right corner of your Gmail page. This area allows you to test Gmail features before they are live. The Google Calendar gadget allows you to preview your Google Calendar appointments while using Gmail. 

Google Docs Template

Did you know that Google Docs has a Template Gallery? Your UH email address will give you access to many applications in the Google suite, including Google Docs. The Template Gallery within Google Docs can be used as a tool to enhance your workflow by providing ideas for document designs. Some designs have been created by Google Docs, while others have been created by UH system users. The Gallery also provides space for you to create and save your own designs for future use.

Google Calendar

One of the perks of having access to Google@UH apps is that you have access to Google Calendar through your UH email. Google Calendar can help you keep track of your academic life by allowing you create events and set reminders. The calendar app can notify you for upcoming meetings through emails and even text messages. To access your calendar, type in google.hawaii.edu into your browser the next time you are logged in. Additionally, you can also download the Google Calendar app to your mobile devices. 

Sharing with Google Calendar

Google Calendar makes it easy for you to share events with others. You can make an event in your calendar and invite others to participate through the Add Guests feature in Event Details. You can also allow guests to modify the event, invite others, and see the guest list. Google Calendar also allows you to share your entire calendar with others through Sharing Settings. As the owner of the calendar, you can decide the limits of viewing and editing privileges of those you invite.

Multiple Class Calendars

Did you know that you can create multiple calendars in your Google Calendar? This can be very helpful for keeping track of assignments and projects for different classes. Clicking on the triangle next to the calendar name will allow you to access the details for color coding, sharing, notifications and settings. Within settings you can find the embed codes for your calendar. This can make adding a calendar to your site or blog very easy. 

Color Coding Google Calendars

One of the best features of Google Calendar is the accompanying apps that can be accessed from a mobile device. Within the app, you can add multiple calendars and track different events, courses or schedules in the same place. To avoid confusion, you can color-code calendars within the "Settings" menu. To access these options in the web version, click on "My Calendars," then click on the triangle next to the desired calendar.

Google Calendar Labs

Within the Calendar Settings of Google Calendar are a few features that might help with your organization and workflow. To check it out for yourself, click on the gear icon on your Google Calendar, then click on Settings, and next look for Labs. These options are new ideas that haven’t been fully released yet but might be helpful. For example, you can turn on the World clock setting, which will allow you see the times for other cities right in the corner of your calendar so you can more easily schedule events.

Google Drive - My Drive

Every Hawaii.edu account has access to Google’s Core Apps, which include Gmail, Calendar, Drive, Sites and Groups. Google drive is place online where you can store documents, presentations, spreadsheets, and photos. Your drive provides you with unlimited space for storage. Google drive can be used for collaboration and editing by uploading documents to your drive and then opening them within the Google App. Once you have opened the Google App, you can invite others to work with you.

Google Drive - Shared with Me

One of the best features of Google Drive is that you can share documents with others and collaborate on presentations, papers, or even spreadsheets. This can be helpful when you live in different time zones or have conflicting schedules or just don’t want to see each other. Your “Shared with Me” folder is where you can find all of the documents that others have shared with you. You can bring these documents into your drive by right clicking or control click and selecting Add to my drive.

Google Drive - Share with Others

One of the best features of Google Drive is that you can share documents with others and collaborate on presentations, papers, or even spreadsheets. You can share individual documents by clicking on the blue Share button at the top of your screen and entering the email address of the person with whom you would like to share. You can also assign editing privileges (i.e. Can edit, Can comment, Can view). Entire folders can also be shared with others by right clicking on the folder and selecting the Share option.

Google Drive - Private and Secure Information

Although Google Drive allows unlimited storage options for courses, group work, etc., please do not use Google Drive for storing and/or sharing secure data files such as files that contain student , employee and/or credit card information. If you need to share secure or information sensitive files, use UH File Drop (www.hawaii.edu/filedrop). For more information or help, please contact UHWO IT at uhwohelp@hawaii.edu.

Personalize Google Forms

Google Forms can be helpful tool to help you collect information from a group. Google Forms offers a structure for your document through the templates and questions types. There are also many options to personalize your form with a specific theme or by choosing specific colors. If you are interested in making your form stand out, you can find detail instructions here: goo.gl/h4Kq8D.

Creating Surveys with Google Forms

Google Forms is a tool in the Google Suite that can help you create surveys. These surveys can be added to your emails and Laulima sites as a way to collect information. You can gather feedback, create sign up forms, registration forms and much more. You can find detail instructions about adding forms to your site here: https://goo.gl/R55j3w.

Searching for Images through Description

Storing photos in Google Drive is a good way to back up your photos and have them readily accessible when creating new projects. Once your images are stored in Google Drive, you can search form them by describing the image. In the search box, type words that describe the image you need. This can be helpful if you can’t remember the exact name or if you want to review all of the images containing a particular subject. You can find another step-by-step guide here: goo.gl/nBhP2P.

Set Expiration for File Access

Storing photos in Google Drive is a good way to back up your photos and have them readily accessible when creating new projects. Once your images are stored in Google Drive, you can search form them by describing the image. In the search box, type words that describe the image you need. This can be helpful if you can’t remember the exact name or if you want to review all of the images containing a particular subject. You can find another step-by-step guide here: goo.gl/nBhP2P.

Restrict Distribution Options on Sensitive Drive Files

In situations where you are working with sensitive information, you may wish to limit the distribution privileges of your collaborators. When using the Google Suite you can prevent collaborators from downloading, printing, and copying any files you store in Google Drive. After you have uploaded the file or folder, you’ll click on the Share icon and then the Advanced tab. If you are working with a file, check the Disable options to download, print, and copy for commenters and viewers box. If you are working with a folder, check the Prevent editors from changing access and adding new people box. You can find detail instructions here: goo.gl/D3eaLc.

Creating Google Doc Templates

If you find yourself creating a similar type of file over and over again, it might be helpful to create a template. Templates can help you save time and be more consistent. If you are using Google Docs, Sheets, Slides, or Forms, you can access and create templates to improve your workflow. Within the Google Apps, you can access the Template Gallery, which contains ready-made templates. There is also the option to create your own. You can find detail instructions here: goo.gl/bah3c7.

Adding a Google Form Survey to Website

You can use Google Forms to create surveys and then embed these surveys on your own websites. This can help you collect information from students. You can gauge satisfaction, gain feedback, ideas, and insight from your users to help improve and tailor your online communication. You can find detail instructions here: goo.gl/TboKhG. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting uhwo.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

Allow Editing of Google Form Submissions

When using Google Forms to collect information, it may be helpful to know that you can adjust the program settings to allow your participants to edit submissions if necessary. If a participant makes a mistake or information needs to be updated, the submitted response can be accessed and edited.

Within the Google Forms settings, check the “Edit after submit” option to enable this feature. You can find detail instructions here: goo.gl/Rc8pJy. If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.

 

BlueJeans Video Conferencing

BlueJeans is a cloud-based video conferencing provider that can be used for hosting online meetings, webinars, advising, tutorials, online office hours, and more. You can share audio, video and content using BlueJeans. This system could be very helpful in connecting synchronously with distance education students. You can learn more about requesting an account here: https://www.hawaii.edu/sitelicense/bluejeans/

If you are interested in learning more about using other online tools, consider attending one of our weekly workshops. You can find more information about workshops and read other tech tips by visiting westoahu.hawaii.edu/distancelearning or emailing uhwode@hawaii.edu.