University of Hawaii West Oahu Seal

Bulletin No. 65

Date/Time sent: 09/13/2021 9:00 am

E ala! E alu! E kuilima!
Awaken! Come together! Join hands!

Statement of Gratitude: “When you look at life through the eyes of gratitude, the world becomes a magical and amazing place.” – Jennifer Gayle

Friendly Nudges-Reminders:

HEADS-UP: We need all our faculty and staff involved in every aspect of promoting student success.

E Ala Pono Academic Progress Updates: This program partners faculty with our campus resources (Academic Advising, Counseling and tutoring/Noʻeau Center). Your participation assists us in identifying students who are struggling or exhibiting behaviors of concern early in the semester. This early alert progress updates will be available to faculty during the following periods through the My Success Portal.

Progress Update 1 – September 7-12, 2021
Progress Update 2 – October 11-20, 2021

If you have any questions or would like more information, please contact Leslie Opulauoho and the EAP Team at

Update on UH West Oʻahu Campus COVID-19 Efforts

Visitor Protocol

All visitors to the UH West Oʻahu campus must check-in at one of the three Verification Stations (Administration Building Lobby, 1st Floor Student Services “C” Building, or Library entrance). They must present a COVID-19 Vaccination Card or a Negative COVID test (valid within seven (7) days). They will be issued a daily pass.

Interim Guidelines & FAQs Posted

UH West Oʻahu posted updated interim Guidelines (rev. Sept.2, 2021) and FAQs. These will be continually updated as guidance is provided.

Upload COVID-19 Test Results to LumiSight UH

The Apple App Store and Google Play Store now feature updated versions of the LumiSight UH App that will allow users to upload COVID-19 test results from a mobile device. Test results can also be uploaded via the LumiSight UH website. Please plan accordingly as it may take up to 24 hours to verify a test result after uploading. Tests must also be scheduled within seven (7) days of the date you plan to be on campus, and it can take 24 to 48 hours to receive the results. You need a “clear to come to campus” status on the app to be on a UH campus or property.

Samples of the LumiSight UH app green and red screens.

COVID-19 Test Site

UH is providing free PCR-type COVID-19 testing for unvaccinated UH students and employees who are working/taking coursework on campus at 24 Clinical Labs of Hawaiʻi locations across the state.

  • The free testing is by online appointment only, walk-ins will not be accepted. 
  • The free testing is only for asymptomatic students and employees. If you feel ill, contact a medical provider.
  • If you do not utilize the free UH testing program, you must receive your test from a State of Hawaiʻi approved facility.
  • At-home tests will not be accepted.

Find more information about COVID-19 or email if you have any questions. 

Information about Records: Students and FERPA

The UH Institutional Data Governance FERPA page has been updated with the following new FAQs. An email from UH Information Technology Services was sent to faculty and staff on Aug. 27.

Are a student’s COVID-related records considered education records?
Yes, COVID-related records, including vaccination information and testing results that are related to a student’s enrollment, are education records protected by FERPA.

Who can access these COVID-related records?
Under 34 CFR § 99.31(a)(1), FERPA generally allows school officials within the institution to obtain access to education records without prior written consent provided the institution has determined that they have legitimate educational interests in the information. As such, providing limited access to faculty and other employees on a need to know basis while protecting the privacy interests of our students is critical.

What type of COVID-related information can be accessed by faculty, staff, and administrators?
The University has determined that faculty who teach in-person classes may be given the “cleared to attend” status of students enrolled in that faculty member’s class. A cleared to attend status means that a student is fully vaccinated or has received a current negative COVID-19 test result (valid for 7 days from date of collection). This information allows faculty to address health and safety concerns in face-to-face classroom settings, while protecting the personal privacy of our students. Only a very limited number of administrators and staff are granted access to detailed information to fulfill their professional responsibilities. The University administration developed this access policy in consultation with the U.S. Department of Education’s Student Privacy Policy Office.

Faculty, staff, and administrators must understand that COVID-related records, including “cleared to attend” status information, even as limited as it is, is sensitive, protected, and must NOT be copied, shared, or otherwise disclosed. The following summarizes what faculty, staff, and administrators can and cannot ask for regarding students’ COVID vaccination and testing information:

  • Do not ask any student for detailed vaccination (student’s vaccination dates, vaccine manufacturer, etc.) or details of test results.
  • Faculty should not ask their students for copies of vaccination cards or test results unless they have confirmed that “cleared to attend” information is not available.
  • Faculty, staff and administrators who do request access to “cleared to attend” information or COVID-related records, including vaccination cards and negative test results, must review and comply with the UH data governance policies, including EP 2.214 (Institutional Data Classification Categories and Information Security Guidelines) and EP 2.215 (Institutional Data Governance)
  • For distance learning classes, faculty should not ask for any vaccination or testing information because there are no health issues or public safety concerns.
  • For face-to-face classes, faculty should not ask if students are fully vaccinated or tested negative. They may ask students to show their:
    • “cleared to attend” status in LumiSight UH, or
    • vaccination cards or test results as an alternate confirmation of a student’s “cleared to attend” status if and only if the faculty has confirmed that “cleared to attend” information is not available.

On-Campus Instructors FAQ: Please provide me with guidance on how to ask my student to show their LumiSight “Go Green Screen” or “Daily Pass”. See Green Light Flow Chart.

UH West Oʻahu to host Mobile Vaccination Site

UH West Oʻahu is hosting a mobile vaccination clinic that is open to UH students, employees, and the general public in the expansion parking lot. The Pfizer COVID-19 vaccine, requiring a two-dose regimen, will be provided on the following dates:

  • TODAY, Sept. 13, 7:30 a.m. – 3 p.m. (first dose, or second dose for those who were vaccinated on Aug. 23), and
  • Monday, Oct. 4, 7:30 a.m. – 3 p.m. (second dose for those who were vaccinated on Sept. 13).

Walk-ins are welcome (no appointment needed) or participants can pre-register online. More information can be found online or call (808) 284-1314. All participants must:

  • Bring a valid government issued photo ID
  • If you have medical insurance, bring your insurance card. Uninsured participants are welcome.
  • Wear a mask and practice social distancing